Apartment 11 Productions is seeking an
EXECUTIVE ASSISTANT for the President/Executive Producer

In this full-time position, the Executive Assistant will provide administrative support to the President and Executive Producer of Apartment 11 Productions, a Montreal-based producer of internationally top-rated programs for families, kids and adults including long running series Mystery Hunters, Prank Patrol and Finding StuffOut.

The successful candidate will perform a wide variety of administrative support services, ranging from complex to routine, all of which contribute to the efficient and professional operation ofthe company. The successful candidate must be results-oriented and have previously demonstrated the ability to effectively prioritize workflow.

The successful candidate must have a genuine appreciation for and understanding of protocol, discretion and professionalism, be able to accept and assume responsibility, and have the ability to interpret and make decisions in accordance with prescribed procedures and practices ofthe organization. In order to provide effective and efficient services, the successful candidate should be flexible in terms of hours of work.

KEY RESPONSIBILITIES INCLUDE:

• Manage, maintain, and assist with time management ofthe President’s schedule (including co-ordination ofthe schedules, appointments, reservations and travel arrangements).
• Screen phone calls and arrange and initiate conference calls/Skype calls.
• Prepare and/or edit internaI and external correspondence (emails, memos, letters) and maintain files.
• Open, sort and distribute incoming correspondence (including mail and email).
• Provide staffing recruitment support.
• Conduct corporate and business development related research.
• Plan, organize and co-ordinate functions and special events, including scheduling aIl meetings at business markets.
• Ensure the President is sufficiently prepared and briefed before each meeting. Prepare agendas and make arrangements for meetings as required.
• Assist with the preparation of business presentations.
• Respond to routine inquiries on behalf of the President.
• Attend meetings and conference calls to follow up on action items when required.
• Be connected via mobile device and monitor critical items (including appointment rescheduling) outside of regular office hours.

MINIMUM QUALIFICATIONS

• A Bachelor’s degree or equivalent combination of education and experience.
• Minimum 3 years previous experience in a senior administrative position. (Experience in a media production is an asset).
• Fully bilingual
• Strong computer skills (Le. MS Office – Word, Excel, Power Point and Outlook, Google Drive/Drop Box)
• Comfortable with smart phone (calendar, mail, messaging)

• Excellent interpersonal, written and oral communication skills.
• Ability to exercise good judgment, show initiative and be proactive.

Please send your resume to: info@apartment11.tv
and put «EXECUTIVE ASSISTANT» in the subject line.
Please note that only those selected for an interview will be contacted.

ABOUT APARTMENT 11 PRODUCTIONS
https://www.apartment11.tv

Apartment 11 Productions is best known for long running, live action television series including: Prank Patrol, for YTV, Canada, one of the first kids’ series to be formatted, it has also run multiple seasons in the U.K. and Australia; In Real Life, a reality competition series for YTV, nominated for an International Emmy; Mystery Hunters, broadcast on Discovery channels around the globe, syndicated in the U.S. and formatted in Asia; Surprise! It’s ­dible! Incredible!, a cooking game show for kids for CBC, Finding Stuff Out, a fun science series for TVO and most recently, Look Kool and The Mystery Files.

In addition to programs for kids and families, Apartment 11 also develops and produces series for the 18 to 54 demographie, most notably the docusoap Way Off Broadway, for Bravn/C’I’V Canada, which follows 22 amateurs putting on a Broadway-style production.

Established in 2000 by Jonathan Finkelstein, Montreal based Apartment 11 has produced more than 400 half-hours of television. Its many awards include a Peabody Award, three [apan Prizes, multiple Geminis (Canada’s top television awards) and The Viewers’ Choice Kidscreen Award. Additionaly, Apartment 11 shows have been nominated for an International Emmy and a Prix Jeunesse International.